ARMA NYC - The Information Management Professionals

Professional Development

Programs

ARMA NYC Survey and Prize Drawings

Dear ARMA Metro NYC Member:

The Board of Directors of ARMA Metro NYC is constantly striving to make your local ARMA chapter membership experience a productive and fulfilling one.

We realize many of our members have busy work schedules, on top of personal and other commitments. While many of our members take full advantage of an accommodating schedule, comfortable environment and the unique networking and educational opportunities afforded by participating in local chapter meetings, we feel some are missing out.

We know few things can do more for the advancement of our members’ careers and professional standing than active involvement among a group of peers who comprise some of the world’s leading thinkers and practitioners in the field of records and information management. This is all the more relevant in today’s volatile commercial climate, and the rapidly shifting landscape of the RIM profession.

As we plan for next season’s speaker sessions, we look to our member community for feedback and fresh ideas to complement the countless existing benefits of attending ARMA Metro NYC chapter meetings. Please take several minutes to share your thoughts with us in this brief survey. Your responses will help us better understand how we can provide the most engaging topics, exciting speakers and relevant content to make your membership in ARMA Metro NYC work best to your professional advantage!

And to add some additional incentive, there will be a random drawing for prizes for all those who submit completed surveys. Prizes and generous vendors are as follows:

Pair of Mets Tickets – Applied Computer Technologies
8GB iPod Nano (Blue) – Total Records and Logistics
4GB iPod Shuffle (Silver) - Total Records and Logistics
Complimentary Registration/Admission to a Chapter Dinner Meeting (2009/2010) – ARMA Metro New York City Chapter

Winners will be picked on July 15, 2009 from those who submit a completed survey. ALL SURVEYS MUST BE SUBMITTED BY JULY 6, 2009 IN ORDER TO ELIGIBLE.

NO ARMA METRO BOARD OR COMMITTEE MEMBERS ARE ELIGIBLE FOR PRIZES.

If any other vendors would like to submit additional prizes, please contact Frank LaSorsa at 212-808-7884 or Marcel Rodriguez at 212-664-7871. Winners will be announced in the July/August ARMA Metro Newsletter.

Please click here to complete the survey and enter the prize drawing.

MAY 11, 2009 CHAPTER MEETING SUMMARY

As our 2008-2009 Season draws to a close, this month’s May 11th Meeting served as our final educational meeting of the year. After greetings from Chapter President, Melissa Dederer, the evening’s Sponsor George Cunningham of PelliGroup Consulting, Inc. addressed some 55 attendees at our current venue, the Midtown Executive Club, 40 W. 45th St., NY, NY 10019. PelliGroup provides domestic and international consulting services in all aspects of records and information management. Visit them at www.PelliGroup.com.

The evening’s Raffle offered a chance to win one of two (2) prizes; a pair of Mets tickets donated by Scott Schneider, Applied Computer Technologies or, a copy of PelliGroup’s book, “A Lawyer’s Guide to Records Management and Records Retention,” published by the American Bar Association. By way of announcements, Chapter Members were reminded that it is time to elect the Chapter’s 2009-2010 Board of Directors. Watch your Inboxes for ballots and voting information. Also, ARMA International’s 2009 Conference in Orlando, Florida, will offer an ICRM Pre-conference training event to help CRM candidates prepare for the CRM Exam. Visit www.arma.org/conference/2009/ for information and registration.

Tenure Pins were issued. For his (15) years of (tenure) Chapter Membership, a Tenure Pin was issued to Joe Germinario. For their (10) years of (tenure) Chapter Membership, Tenure Pins were awarded to Past Chapter President Galina Datskovsky and Current Chapter President Melissa Dederer, Past and Current Board Members Vladimir Alfaro and Lauren Barnes. Also honored were Members Steve Bereza, Edith Bloch, Mary Bogart, Alex Brown, Laurence Dresner, Jeffrey Gibson, Joel Petitti, Frank Santiago, Steve Schlake and Elizabeth White. Join Metro in congratulating these and all of our Tenured Members. Tenure Pins for Members having 5-9 years of Membership in our Metro NYC Chapter will be similarly honored this Fall during either our September or October Chapter Meetings. Finally, our End-of-the-Year Event will take place on June 18th, 2009 at Hurley’s Restaurant, 232 W. 48th St., NY, 6-8pm. Visit our Chapter website for registration information, www.armanyc.org.

During coffee and dessert our evening’s presenter was introduced; ARMA International Educational Foundation’s 2008 Research Grant recipient, Virginia A. Jones, CRM, Records Manager for Newport News Dept. of Public Utilities. Her evening’s slides are already posted on our Chapter’s website, http://armanyc.org/w/?p=1498 or, visit http://www.armaedfoundation.org/reports.php for free downloads of her full research report which was sponsored by the AIEF and our Metro NYC Chapter. Her topic, “Federal Requirements for Personal Information Protection,” was timely and drew friends and Chapter Members who manage information in both domestic and international markets.

An informative presentation, made gloriously interactive by peeked attendee interests, several points to remember included the fact that no one law that covers every privacy need; more laws, Acts and amendments are needed. Among the 79 million records reported compromised at the end of 2007, almost all were to due to internet/computer reliance, data sharing, theft and organizations selling information or gaining access through the acquisition of other organizations. Moreover, folks throw away without shredding, they phish, hack, spam, stalk, Google, Yahoo, prey upon children and unscrupulously misuse information. As such, everyone in our society today needs information privacy; children, citizens, employees, customers, consumers, medical care recipients and even, Virginia’s home State of Virginia! Last year, someone hacked into the State’s medical database. For many months now, and by email, they have been holding State pharmacy records for a $10 million ransom!

We know that Social Security numbers, medical records under HIPAA and personal identifiers top the list of privacies to be protected. What RIMs run into most are the laws and regulations effecting the lifecycle of records from creation, file management, protection and access to retention/disposition. While our Federal Laws have done much; included several definitions of RIM terms, a single “Act” like the Patriot Act for example, changed some 8-9 existing laws in a single bounce, we have not kept pace with the demands of bodily, territorial and communications privacy (including CCTV and Google Maps aimed into residential windows) as well as our European counterparts. In fact, the EU has felt the US has been “too lax;” adding that it “permits too much and must change, in order to do business in the EU.” Sure, “the EU’s tougher about everything but not all of its member’s laws are harmonious.” Much the same as we face challenges in Motor Vehicles Departments selling motorist’s information to insurance companies, credit card, medical records companies and so on. But while “the bad guys never sleep,” neither does our Congress. Virginia’s Research Report was limited to only high profile cases and 28 Federal Laws, their requirements, misuse guidelines and consequences. Please refer to her Table at the end of her paper.

Attendees discussed differing markets and styles of recordkeeping in China and Russia. Also, discoverability in the US remains a concern where today, “lawyers and firms are going after records resident at “your” lawyer’s offices!” So now, more than ever, discard records according to the rules. To help, Virginia’s paper lists a host of resources and sites through which to remain current and conduct your own research.

TO DOWNLOAD THE PRESENTATION, CLICK HERE.

PelliGroup, Inc. Starting in 2007, Cunningham & Montaña, Inc. officially changed their name to PelliGroup, Inc. Firm management and ownership remains the same. The name change signifies growth in professional resources and an expansion of services, but the commitment to quality, integrity and client service remains the same.
PelliGroup (formerly Cunningham & Montaña) provides consulting in all aspects of information and records lifecycle management.

We are unmatched in developing domestic and international records retention schedules based on detailed legal requirements, designing strategies for deployment of enterprise information lifecycle management programs, creating enabling policies and developing procedures and workflow for records programs

Please visit our website at: www.PelliGroup.com

PLEASE ENJOY THESE PHOTOS FROM THE EVENT.

: President Melissa Dederer, CRM

: Meeting Sponsor George Cunningham

: 15-Year Membership Pin Recipient Joseph Germinario

: 10-Year Membership Pin Recipient Vladimir Alfaro

: 10-Year Membership Pin Recipient Edith Bloch

: 10-Year Membership Pin Recipient Galina Datskovsky

: 10-Year Membership Pin Recipient Laurence Dresner

: 10-Year Membership Pin Recipient Joel Petitti

: 10-Year Membership Pin Recipient Frank Santiago

: 10-Year Membership Pin Recipient

: 10-Year Membership Pin Recipient

: 10-Year Membership Pin Recipients Lauren Barnes and Melissa Dederer

: Guest Speaker Virginia Jones, CRM, FAI

: Virginia Jones, CRM, FAI enjoying the applause from the attendees.

JUNE 18, 2009 AWARDS PRESENTATION & VENDOR APPRECIATION EVENT

Our final chapter meeting (before we break for the summer) is our Awards Presentation and Sponsor Appreciation Event to be held on Thursday, June 18, 2009 from 6:00-8:00 PM at Hurley’s Restaurant, 232 West 48th Street, New York, NY. This event is our way of thanking those Vendors who have sponsored chapter events during the 2008-2009 Program Year. We will also present special awards for Chapter Member of The Year, Honored Member of The Year and New Chapter Member of The Year. Finally, we will introduce the members of the 2009-2010 Board of Directors, so please join us at this special event. This event is open to Members and NonMembers alike and the registration fee is $35.00. Drinks and Appetizers (Fruit, Cheese, Mozzarella Sticks, Potato Skins, Hot Wings, Mini Pizza, Chicken Quesadillas, Fajitas, Veggie Dumplings, Beef Empanadas & Chicken Satay….) are included in the price.

Registration Fees: Member/Non-Member: $35.00 (Click Here to Register).

As our way of saying thank you to those Vendors who sponsored multiple chapter events this past term, we would like to offer two free admissions to this event. If you are one of the following Sponsors and have not registered for this event, please email me at marcel.rodriguez@nbcuni.com with the names of your two representatives.

BACK THRU THE FUTURE, IFC REDWELD, INFOCURRENT, IRON MOUNTAIN, MIMOSA SYSTEMS, NOVA RECORDS MANAGEMENT

For those Vendors who sponsored a single chapter event this past term, we would like to offer you one free admission to this event. If you are one of the following Sponsors and have not registered for this event, please email me at marcel.rodriguez@nbcuni.com with the name of your representative.

AMERICAN LEGALNET, INC., BAY PATH COLLEGE, BELFOR PROPERTY RESTORATION, DATABANK IMX, GRM INFORMATION MANAGEMENT SERVICES, HURON CONSULTING GROUP, INTERWOVEN, MUNTERS, PELLIGROUP, INC., REDWALLET CONNECTION, RELIABLE PAPER RECYCLING, TOTAL RECORDS & LOGISTICS GROUP.

Space is limited to 85 registrants, so please register now!

September 11, 2008 Chapter Meeting Review

With a combination of new and familiar faces, our first monthly Chapter Meeting for the 2008-2009 Season convened at an exciting new venue, the Midtown Executive Club. In rooms that the British would describe as “neat” (meaning cozy), we accomplished a full agenda and, an educational session. At the start, greetings, salutations and a moment of silence for the fallen heroes of 9/11 led by our new Chapter President, Melissa Dederer. Next, introductions of our new Board, a community service appeal from Team Captain, Frank La Sorsa; the RIM Riders will BikeNYC on Oct. 5th to benefit the Multiple Sclerosis Foundation, (please remember to give) then food, glorious food.

Our special guests for the evening were actually Chapter Members who had been Chapter members for more than 30 and 35 years, respectively, and our Vendors, whose unwavering support over the past year was greatly acknowledged by immediate Past President, Marcel Rodriguez. By way of announcements, our next CRM Workshop will be Sept. 23 & 24th. ARMA Vegas approaches and a free guest ticket was raffled to IDC Kahn’s 9/17 Event. To further build Chapter funds, an iPod Mini was also raffled, with additional raffle opportunities promised throughout the year. ‘ Honored Member of the Year ‘ was awarded to Chapter WebMistress and Newsletter Maven, Maria Richardson for her years of service. And Chapter ‘ Member of the Year ‘ was awarded to Crystal Cutler for her energy and commitment to Chapter initiatives. A special plaque was awarded to Northeast Region Coordinator, Steve Lastres, for his tireless efforts and leadership, especially throughout the June 2008 Northeast Leadership Conference in Saratoga Springs, NY.

Our educational presenter, Paul Lippe in his presentation entitled, “Ramp Up Your Records Program with Enterprise 2.0,” outlined how sophisticated folks are using collaboration technologies to improve productivity for lawyers, legal departments, Records Managers, Librarians and Compliance Officers. Former General Counsel and Founder of Legal OnRamp, Lippe said, “the world of clients is changing fast, we have to change quickly to adapt.” Legal OnRamp is where lawyers collaborate, hold peer-to-peer discussions and share resources. Also, Web 2.0 will replace email. Managing information here, as well as in social networks like MySpace, Facebook and LinkedIn, will be a challenge. When asked, “what then, is a record?” Lippe used Barack Obama’s now famous reply, “that’s above my pay grade” and closed with an invite for attendees to post their questions on Legal OnRamp for a number of folks to answer.

The only drawback? Not all of our 337 Chapter Members were there! So here’s hoping we see everyone at the Oct. 7th meeting. And please, register in advance so that ample food and space can be provided for all.

: Melissa G. Dederer, CRM, Chapter President

: Michael Cumberbatch, Steve Maminakis of IFC Redweld

: Speaker Paul Lippe, Legal OnRamp

: Susan Fagan, Alan Andolsen, Carol Kickel, Hanley Riess

: 2008-09 Board of Directors

: Marcel Rodriguez, Immediate Past President

: Maria Richardson, Honored Member of the Year

: Crystal Cutler, Chapter Member of the Year

: Edie Mazzullo, Volunteer Award

: George Ruthauser, Service Award

: Steven Lastres, Service Award

: Deborah Montana, Hanley Riess, Galina Datskovsky

: Crystal Cutler, Executive VP

: Ken Rehberger

: Attentive Members

: Attentive Members

: Carol Trapano, Edie Mazzullo

: Katherine Gallagher

: Sheri Karvelas, Michael Lenhard, Brad Gilbert & Michael Fruchter

Written by Crystal Cutler

November 12, 2008 Chapter Meeting Review

Topic: Digital Trends Speaker: Alan A. Andolsen, CRM, CMC

The growth of digital information has been staggering. Even though paper records and other analog media continues a steady linear increase, digital information doubles in size every four years. Some in our industry have perceived this growth in digital information as a direct threat to the long-term viability of the industry. Others see it as a spectacular business opportunity and have already begun investing in the technology and human resources necessary to apitalize on digital information growth.

Our third Chapter Meeting of the 2008-2009 Season began with the reading of a Thank You letter from the AIEF (ARMA International Educational Foundation).
In appreciation for Metro NYC’s Grant award that funded a research project undertaken by Virginia Jones, CRM, FAI, Metro NYC was widely recognized both
here at home and at ARMA, Las Vegas. In addition, Chapter President Melissa Dederer, reported that the Study produced was timely and well prepared.
“Metro truly got its money’s worth,” she added. Members were encouraged to visit www.armaedfoundation.org, download and read the Study entitled,
“USA Federal Requirements for Personal Information Protection.”

Arlene Bronstein was honored for her years of Membership and Records Management service as she retired from the RIM profession.Chapter President, Melissa G. Dederer, CRM, presented Arlene with a
Certificate of Merit and a lovely crystal bowl from Tiffany’s.

Recognition also went to NY’s own, NY Life Insurance Company, who was the first-ever recipient of ARMA International’s Cobalt Award.
Mark Kamien addressed the Membership on behalf of the evening’s Sponsor, InfoCurrent.
VP-Chapter Membership, Lauren Barnes, addressed the Membership on behalf of a noteworthy Community Service event; Launch of the “Just tell.org” website
and youth Step Team. Written by kids, in kid’s language, “Just Tell.org” helps sexually abused kids and teens learn how to choose an adult to trust
and tell about their abuse. Donations of $25.00 were common for this event however, donations of any amount continue to be welcomed.
Visit www.justtell.org or call 1-800-4-A-Child.

Chapter Executive Vice-President, Crystal Cutler received the Chapter Member of the Year Award on behalf of Metro NYC and ARMA International.
Then, desserts and the commencement of our Educational segment, “Digital Information Trends.” Presenter Alan Andolsen, CRM, CMC, is President of
both Naremco Services and the ICRM and a 35+-year Member of our Metro NYC Chapter.

A captivating presentation that highlighted the abounding opportunities resident in the exponential growth of digital information; Alan reminded everyone that the challenge continues to be, how to manage it all? We’ll have to know where the Digital Information lives and when needed, how to get it all back.
As we embrace Web 2.0, we must ask, what about Web 3.0? How do we deal with Cloud Computing, E-Ink, Holography, Electronic Ink, RFID Powder and the Human Body as Network.
Will the definition of a document change as a result of these new technologies. What will the evolution of Records Management look like in 5 or ten years? Will we be ready?
However, President Andolsen admonished Members, “Don’t get blindsided by these emerging technologies, learn a bit more.”

As President of the ICRM, Alan encouraged the membership to pursue their CRM certifications. In addition to the knowledge gained, CRMs earn 35 - 40% more than non-certified Records Managers.
At the closing, one attendee mused, “Al, is that really you up there presenting to us tonight or a hologram?” To which Alan replied, “Beam me up, Scotty.”

By way of announcements, there will not be a December meeting this year. The January 13th Meeting and the February 11th All-day Seminar at the NYC Conference Center will both be posted on our website. Visit often for updated information. Each promises to be invaluable. Plan now to attend.

: Edie Mazzullo, Carol Trapano, Scott Schneider

: Diane Ibarra, Frank LaSorsa & Darryl Harris

: Lauren Barnes, Joel Petitti, Louise Vignola & Edie Mazzullo

: Alan Michaels, Deborah Montana, Katherine Gallagher, George Ruthauser

: Mark Kamien of InfoCurrent, our Meeting Sponsor

: Chapter President Melissa G. Dederer, CRM

: Lauren Barnes, MLIS

: Melissa presenting Chapter Member of the Year award to Crystal Cutler

: Melissa presenting Certificate of Merit to Arlene Bronstein

: Melissa presenting Arlene Bronstein with Retirement Gift

: Speaker Alan Andolson, CMC, CRM

: Alan discussing advanced technologies

Last Updated: 11/17/08

October 7, 2008 Chapter Meeting Review

The 2nd Chapter Meeting of the 2008-2009 Season opened at our new venue, the Midtown Executive Club, with networking, dinner and the distribution of this year’s Annual Conference Pins. After greetings and salutations, a number of Chapter Members were honored for their more than 20 and 25 years of Membership within our Metro NYC Chapter. If you haven’t already done so, please update your ARMA Membership file with correct join date and contact information.By way of announcements, Members were reminded to attend the Region Networking Session on Sunday evening at ARMA, Vegas. Afterwards, Members of our Northeast Region will select a local haunt and gather for an impromptu dinner.

Barry Murphy of Mimosa Systems did not disappoint in our Educational segment where, in additon to his engrossing presentation on governance, compliance, policy-making and technologies, all attendees received a copy of the book “Email Archiving for Dummies”. Slides of his and other presentations are now posted on our Chapter website and available for Members only in the ”Previous Presentations” section. Please visit our site often for up to date news on upcoming events, professional opportunities and fun facts. Hope to see you in Vegas and don’t forget to register for the November, 12th Chapter Meeting.

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